Professional email writing could be tedious for a few, while others are smooth with their words and the content of the email. Although, we may write an effective email, however, if we do not use proper and the right word, then, our email may be offensive, embarrassing or cringe worthy. 

Do not start your email with an apology

Taking action is more important for any work. When you start your email with an apology, you are giving the upper hand to the receiver. It also shows that you are incompetent for the given project. Avoid using apology at the initiation of the email.

Use proper greetings

If you are unsure when the receiver shall check the email. The best way to send greetings is by using neutral yet pleasing phrases like, “Good Day to you”, “Warm Greetings”, “Greetings from XYZ”. Do not assume the time difference and send as per the receivers’ time. Be neutral and use the catchy, yet effective greetings.

Check your Grammar

If you are unsure of your language, use the language you are comfortable writing. Although, English is a common and universal language, often times we make mistakes not checking our grammar and vocabulary. There are many instances when we use exciting new words without understanding the meaning of words in context. Use Grammarly.com if you are confused or you could use APA or MLA format that is available on your MS-Word.

Short and to the point

When you are writing a professional email, make it to the point yet a kind of email that does not seem would attack the reader. When you are writing a professional email, make it to the point yet a kind of email that does not seem would attack the reader. Using words like please and kindly goes a long way and revert to this email, urgently or immediately may sound rude. 

Always check your work before you send it to the clients or your users and use the tools available online. There are plenty of tools available with the click of a button and save you from embarrassment.

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